Effective October 2023
I have read and understood the below and agree to all terms.
Missed or cancelled classes will not result in make-up classes, prorated tuition or refunds. No refunds for classes missed including scheduled holidays. You are responsible for payment for your student's classes whether or not your child attends class.
WHAT TO WEAR
athletically appropriate attire (e.g. tucked in T-shirts and shorts OR Tights/sweats. something perfect for up-side-down). All students should have activity-appropriate INDOOR ONLY footwear during class. Cheer and Parkour programs must have shoes, gymnastics may have bare feet. Personal items should be left outside of equipment areas. Jewelry should not be worn during classes.
The facility and staff will not be responsible for ANY items that may be lost or stolen. Be sure your child's belongings are taken home at the end of each class.
ARRIVAL AND PICKUP
Please escort your child to and from the building to your car and make it a habit to carefully read NEWS, get updates from coaches and the like. During peak times parking can become crowded. Please take into consideration that our athletes may include young children. Please drive slowly and carefully. Do not take a chance on your child running to and from your car. Drive Thru system is in place - please familiarize yourself with rules.
Early pickup is a disruption of practices, please avoid it - especially for competitive programs.
Parents should drop / pick up children inside the the facility.
Be sure your student arrives 5 minutes before his/her scheduled class time.
Please pick up your child on time!! Please respect that staff are unable to stay late to watch children, either at closing time or during other practices. Late pickups may be subject to a charge of $1 per minute. Repeat late pickups will result in cancellation of registration without refund.
CANCELLATION OF MEMBERSHIP / DROPPING A CLASS:
Please note we do not provide refunds.
Registration is considered a commitment for the entirety of the season.
For programs 6 months or longer, to cancel before completing the season, please email us at firstname.lastname@example.org to request a cancellation. 1 months notice is required for recreational classes, and 2 months for all star cheer. Once notice is provided, future payments may be cancelled after the notice period. All discounts and memberships are removed in the even the season is not completed.
Transferring to another program or location does not require a notice period - assessed on a case by case basis e.g. IF space is available.
Any programs less than 6 months can not be dropped and will not be given refunds or credits. (Camps, clinics, short term programs of any kind, spring/summer session.)
NO CANCELLATION REQUESTS ARE ACCEPTED for the months of DECEMBER OR MARCH/APRIL
Pausing tuition / credits for extended absences not permitted.
All athletes and parents understand that: TC does not provide refunds. They assume full responsibility for all costs incurred as a member of TC including but not limited to: registration fees, tuition, and for competitive cheer programs: apparel costs, competition and travel expenses, or any other item(s), or services purchased or rendered and the payment in full of those items regardless of any circumstances that may arise. Account NSF Charge Update to Policies: *Failed e-Check processing: $15 *Failed Credit Card processing: $5 These charges are not automatic and have to be added manually. email@example.com will create invoices, at their earliest convenience, after NSF notifications are sent out by the Amilia system. Charges are added to the next planned installment on accounts. Outstanding accounts that remain in late status for longer than 7 days will have an NSF charge plus an interruption in activity status. No refunds, or stop payments are allowed. For monthly programs, Tuition does not fluctuate based on the number or duration of practices in any month. Vacations or time off will not be prorated or refunded. RC reserves the rights to withhold items, deny participation, and remove an athlete from their program for failure to keep up with financial obligations. An athlete’s account must be current and in good standing to participate in practices, competitions, or special events. Any monies received from an athlete/parent will be applied first to any overdue tuition/fees. All tuition/fees must be current before an athlete may collect any clothing/uniform or other retail items. RC reserves the right to turn over all delinquent accounts to a collections agency and the parent/athlete will be responsible for all additional costs incurred.
We are not responsible for lost or stolen items – please keep valuables at home or in a safe place and DO NOT leave items in the gym after practice.
Sportsmanship: all athletes and parents are expected to be respectful, courteous, and supportive to all other athletes, parents, coaches, officials, judges, and administrators at all times while in and out of the facility and practices.
Conduct: Anyone representing TC will conduct themselves appropriately online/electronically (Facebook, Twitter, Text, Chat, etc). Any inappropriate behaviour by athletes or their guardians, that may affect TC will result in cancellation of registration without refund. This etiquette includes the private platform BAND.
Spotting and Coaching – only qualified coaches and instructors are to coach and/or spot any skills unless otherwise directed by staff. Athletes/Parents CAN NOT spot each other. Stunting / Tumbling / New Skills / Flips / Advanced Skills / Related – are not be practiced outside of supervised times with qualified coaches.
Food and Drink – No food or drink allowed in the facility except water.
HEALTH / INJURIES
All parents of / athletes must: Provide TC with current health and emergency contact information. Inform TC of all medical conditions that may limit or prevent their ability to participate in any TC activities. Notify TC of any injuries sustained as a result of their participation in any sanctioned TC activities. Provide valid written documentation from a doctor explaining the reason(s) and the duration for which they may be limited or unable to participate in any TC activities.
Competitive Cheer Only: Missing practices for homework or studying is not accepted. Schedule time accordingly around practices. Unacceptable scenario: “Coach, I have a test/project due tomorrow and need to study during practice.” Practices – given the nature of group stunts, pyramids and choreography, practices are essential, mandatory, and not to be missed. Appointments, specialists, classes, family activities, other sports or activities, and anything else MUST be scheduled around practice, and events time. Arrive Early/Stay Late – arrive 5 minutes early to practice and plan to stay 10 to 15 minutes when required. We reserve the right to bench anyone who is not respecting the rules. This includes inexcusable absences like medical appts, other sports, no shows, etc. or behaviour by family or athletes that could negatively affect RC, its members, staff, and other families. In case of illness or injury, athletes are required to attend practice, but may be asked not to participate in person. If injured - please contact the coach to discuss whether to come in person. If sick, athlete is required to participate by Zoom. In either case, (a parent) MUST communicate with the COACH directly a minimum of 4 hours before practice or as soon as the injury/illness occurs so that a NEW practice plan can be prepared in the event of an unexpected absence. Please be sure to respect the current rules of participation in regard to illnesses. When in doubt, contact your team coach. Special absences MAY be requested in writing minimum 2 weeks in advance and submitted to the coach/manager of the team. The absence will be approved at the HEAD COACHES discretion. Absences for any reason will lead to a change in routine. Coaches will decided on a case by case basis what is best for the team as a whole.
Assumption of Risk, Release of Liability, Waiver of Claims and Indemnity Agreement WARNING: by signing, (the “agreement”) you will waiver certain legal rights, including the right to sue. Please read carefully. All sections must be completed accepted in order to participate. Assumption of Risks: I understand that by participating in the classes, programs, camps, workshops, open gym sessions, events or parties, offered by Tumble City Athletics Inc. (TC), I will receive information and instruction about various physical programming, and I recognize that acting on this information or instruction will require the use of TC’s equipment and facilities. I further understand and am aware of the risks, dangers and hazards associated with or arising from the use of the equipment and facilities of TC and from participation in the activities, including but not limited to: fainting, abnormal blood pressure, musculoskeletal injuries (such as neck and back strains, muscle strains, pulls, tendon and ligament damage, damage to the joints of bones fractures_, paralysis, death, or damage to myself property or to third parties, resulting from” a) falling and impacting wall surfaces or the ground, including any fixed or mobile objects, or equipment, including both wooden and metal objects, obstacles or equipment; b) Falling participants or equipment c) Participation in the physical activity of the sport itself; d) negligence on the part of other participants and or e) negligence on the part of TC, its employees, agents, instructors, independent contractors, volunteers (collectively the “Releasees”), including the failure on the part of the Releasees to safeguard or protect the participant or visiting party from the risks, dangers and hazards of the activities. I further understand that participating in activities, may increase my/my child's risk of contracting various illnesses including COVID 19 and others causing illness and even death. I accept this risk by participating / allowing my child to participate and do not hold liable TC or it's staff, volunteers, or anyone else associated with TC. Release of Liability, Waiver of Claims and Indemnification: In consideration for RC allowing me / my child to participate in the activities and permitting my use of RC equipment and facilities, and for good and valuable consideration, the receipt and sufficiency of which is acknowledged i agree as follows: 1. to waiver any and all claims that i have or may in the future have against the Releasees and to release the Releasees from any and all liability for any loss, damage, expense, or injury including death that i or my child may suffer, or that my next of kin may suffer resulting form my participation in the activities due to any cause whatsoever, including negligence, breach of contract, or breach of any statutory or other duty of care, including any duty of care owed under the Occupiers Liability Act, RSBC. 1996, C. 337, on the part of the Releasees, and also including the failure on the part of the Releasees to safeguard or protect me / my child from risks, dangers and hazards. 2.To hold harmless and indemnify the Releasees from any and all liability for any damage to property of or personal injury to any third party, resulting from my / my child’s participation in the activities. 3. This agreement shall be effective and binding upon my heirs, next of kind, executors, administrators, and representatives, in the even of my / my child’s death or incapacity. 4. This agreement limits the liability of TC employees, agents, instructors, or independent contractors (the “Agents”) to the same extent as it limits the liablity of TC, even though the Agents are not formally parties to the Agreement; 5. In entering into this agreement, I am not relying upon any oral or written representations or statements made by the Releasees with respect to the safety of the activities other than what is set forth i this agreement 6. This agreement supersedes any prior agreement or understanding between the parties 7. This agreement and any rights, duties and obligations as between the parties to this agreement shall be governed by and interpreted solely in accordance with the laws of the province of British Columbia and no other jurisdictions; and 8. Any litigation involving the parties to this agreement shall be brought solely within the province of British Columbia and shall be within the exclusive jurisdiction of the courts of the province on British Columbia. I consent and authorize TC, its employees, agents, instructors or independent contractors to take still pictures, motion pictures, sound recordings, and /or video recordings of the participant and to use and adapt such materials in its educational and recreational programs and/or in promoting TC programs or activities at any time or place and in any medium in the future. I agree to indemnify, hold harmless, and release TC and its agents, from any and all claims arising from such material.